Pilot Stage Disclaimer
ESG Change Room is currently operating in a proof-of-concept phase.
During this phase, when a brand deems that its data is sensitive, we recommend de-identifying that information prior to upload or use within the platform.
The platform does not require personally identifiable or sensitive data to operate effectively during this stage.
The following policy represents our intended framework for responsible AI use, data security, and privacy management as we move toward full production.

Privacy Policy

This Privacy Policy explains what information we collect, why we collect it, and how we protect it.
By using this website (www.esgchangeroom.com), you agree to this policy.

1. What We Collect

We collect two types of data:

a. Anonymous Data (via analytics tools)

Page views and time on site
Device and browser type
General location (e.g., city or country)

This information does not personally identify you. It helps us understand how visitors use our site so we can improve user experience and performance.

b. Voluntary Data (when you submit it)
If you use a contact form, sign up for a newsletter, register for a program, or email us directly, we may collect:

Your name and contact details
Message content or form responses

We do not access or store ESG documents or sensitive business data unless you voluntarily share them for support or onboarding purposes.

2. How We Use Your Data

We use the information we collect to:

Improve website performance and user experience
Respond to messages and support requests
Send occasional updates or newsletters (only if you opt in)

We do not:

Sell or rent your data
Share your data with advertisers
Track your activity on other websites

3. Third-Party Services

We use trusted external platforms to operate our website and deliver services, including:

Wix – for hosting, contact forms, and email marketing
Google Analytics – for anonymous site performance tracking

These platforms may use cookies or similar technologies. You can disable cookies in your browser at any time (though some site features may not work properly).

For details on how we manage data security, encryption, and responsible AI use, please see our
➡️ AI & Data Integrity Policy.

4. Your Choices

You can:

Unsubscribe from emails at any time using the link in the footer
Request a copy or deletion of your data by contacting nicole@esgchangeroom.com
Disable cookies in your browser preferences

We’ll respond to all privacy-related requests promptly and in line with Australian Privacy Act and OAIC principles.

5. Data Storage and Protection

We do not host personal data on local servers.
Any information you submit is securely stored through trusted third-party services (Wix, Google, or our email provider).

Our systems use encryption in transit (TLS 1.3) and encryption at rest (AES-256) to protect data where applicable.
For full details on technical security measures, see our AI & Data Integrity Policy.

6. Children

This site is not intended for users under the age of 13.
We do not knowingly collect personal data from children.
If you believe a child has submitted information, please contact us immediately.

7. Updates to This Policy

We may update this policy from time to time.
Any changes will be posted here with an updated “Effective Date.”
Your continued use of this site signifies acceptance of any updated terms.

8. Contact

For questions, privacy requests, or data concerns, please contact:
Nicole Bennett
Founder, The ESG Change Room
📧 nicole@esgchangeroom.com